Parent Reimbursement Request Form
Staff Reimbursement Request Form
We want to make it as easy as possible for you to complete payments to the PTA. Here are some tips that should help the process.
Any checks that come to the PTA should be made out to Peebles PTA. This includes after school classes, Sarris Candy sales, and parent field day payments. A few school activities (After School Basketball classes and Sweetie Lunches) are sponsored by the school, but otherwise if it is handled by a PTA committee, the check should go to Peebles PTA. If you're not sure, then please ask the contact person for the committee or email@example.com.
PayPal payments are available for many, but not all, of our fundraisers and events. Please use whatever method of payment works best for you. PayPal does charge us a fee, so the PTA loses some money this way.
Checks, however, can take a long time to process. First they go to the committee chair. The time period to submit checks may be several weeks. Inevitably some people turn in their checks late. The committee chair needs to do his work. Then the treasurer gets all the checks at once and needs to process them. If it bothers you when checks are not promptly deposited, please consider using PayPal.
In general, you can write one check for multiple children. Frequently, you will need to fill out one form per child, but it is not a problem if you write just one check.
Separate checks are preferred for different activities. Don't write one check to the PTA for both membership and after school classes. Each committee handles its own checks and for recordkeeping and budgeting purposes it's simpler to have different checks for different activities.
For 2017-2018 the PTA has a budget of almost $24,000. We pay for assemblies, field trips, field day, parties, special programs like Travel USA and Veterans Day, teacher supplies, and playground equipment. Our largest yearly expense category is field trips. We budget over $8,000 for field trips to pay for buses and admission. We also make one-time purchases such as the smart boards during the 2014-2015 fiscal year, the gaga pit and activotes during the 2015-2016 fiscal year, and new playground equipment during the 2017-2018 fiscal year.
Our biggest income source is our membership drive. Our biggest fundraisers are the Silver Graphics Art Fundraiser, Sarris candy, and KidStuff books.
If you have any questions, please feel free to ask firstname.lastname@example.org. Thanks for your support!